Executive Assistant

  • Category
    Office, clerical & administrative - Administrative Assistant
  • Contract Type
  • Location
    Calgary, Alberta

The Executive Assistant job, based in Calgary Alberta, is a full time contract position with our midstream client reporting to the Senior Director of our client's Execution and Advisory Services division. The successful candidate will have 10 years of progressive administrative experience in a project/construction environment. In this role, you will provide senior-level administrative support, overseeing Lands, Permits, and Insurance. You will also act as liaison between the Senior Director and other parties (internal and external), including the team operating under the Senior Director as a whole. 

This is a short-term contract from January 31 2022 - March 7 2022.  

Responsibilities include, but are not limited to:

  • Provide personalized senior level administrative support in a well-organized and timely responsive manner.
  • Manage the Senior Director’s electronic calendar and resolve conflicts due to a high volume of meeting requests, travel, competing priorities, and time sensitive meetings.
  • Monitor the Sr. Director’s inbox, flag for: action, importance, important data, and file and manage as needed.
  • Book and coordinate travel requirements as requested, sometimes on short notice.
  • Timely submission of the Sr. Director’s expenses.
  • Manage and review expenses from direct reports for approval.
  • Follow-up in a timely manner on invoices, purchase orders, and various documents that require the Sr. Director’s approval for processing.
  • Ensure information is accurate, organized and formatted correctly as there is a high volume of document management (electronic and paper)
  • Ensure the Sr. Director and his direct reports are in contact and any information is relayed quickly and accurately.
  • Support Sr. Director’s team of Direct reports with administrative needs in the office and the field including ordering supplies, on-boarding new teams members, tracking training deadlines, etc.
  • Organize various internal and external functions including logistics for external meetings (hotels, catering, meeting rooms), preparation of materials, escorting guests to meeting rooms
  • Assist with special projects as they arise – travel tours, management and ordering of project wide initiatives, securing vendor accounts, review of current process and places for improvement.
  • Requirements:

  • Post-secondary education in Administration or related discipline preferred
  • 10+ years of administrative experience in project and/or construction environment
  • Specific knowledge of the pipeline and construction industry would be an asset
  • Excellent computer skills with advanced knowledge of Microsoft Office Suite and SharePoint
  • Ability to work independently and yet be a dedicated and committed team player
  • Ability to demonstrate tact, diplomacy, and professionalism, and exercise discretion in dealing with confidential information
  • Detail oriented and superior organization skills
  • Strong communication skills, both verbal and written
  • Strong interpersonal skills and the ability to build relationships at differing levels within the organization
  • Flexible and comfortable working in a fast-paced, dynamic office environment
  • Qualified candidates interested in the Executive Assistant job in Calgary, AB please apply online at www.roevin.ca 

    We thank all applicants however, due to volume, only those moving forward in the recruitment process will be contacted; your resume will be added to our database for consideration of future opportunities.


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    Accommodation will be provided in all parts of the hiring process as required under Roevin's Employment Accommodation policy. Applicants will need to make their needs known in advance to their Roevin representative.


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